STANDARDIZATION OF FORMS LEGISLATION PUBLIC ACT #87-1197, EFFECTIVE JANUARY 1, 1995
The Illinois legislature has enacted a revision to the Recording Act, effective for documents dated after January 1, 1995, which provides for the standardization of recorded documents. Those documents recorded with dates subsequent to January 1, 1995, which do not conform to the new requirements, will require additional recording fees amounting to twice the base recording fee which would otherwise be collected. The following standards are required under the new law:
1.		The document shall consist of one or more individual sheets measuring 8.5 inches by 11 inches, not permanently bound, and not a continuous form.
2.		The document shall be legibly printed in black ink, typewritten or computer generated. Signatures and dates may be in contrasting colors as long as they will reproduce clearly.
3.		The document shall be on white paper of not less than 20 pound weight, and shall have a clean margin of at least one half inch on the top, the bottom, and each side.
4.		The first page of the document shall contain a blank space, measuring at least 3 inches by 5 inches, in the upper right hand corner.
5.		The document shall not have any attachment stapled or otherwise affixed to any page.
A document that does not conform to these standards shall not be recorded except upon payment of the additional fee required under this paragraph. This paragraph applies only to documents dated after January 1, 1995.

Basic Charges
Minimum Fee (Includes 4 Pages)		$40.00 Each
Additional pages		$1.00 Each
Instruments referred to by document #/book & page, without legal description		$1.00 Each
Additional document reference #’s within instrument		$1.00 Each

Mortgage Documents
Mortgages, agreements, extensions, releases, modifications, and assignments (Includes 4 pages)		$40.00 Each
Additional pages		$1.00 Each
Instruments referred to by document #/book & page, without legal description		$1.00 Each
Additional assignments within mortgage assignment		$7.00 Each

Releases
Releases with legal descriptions		$40.00 Each
Releases without legal descriptions		$41.00 Each
Releases with additional document #s /book & page		$1.00 Each
Releases filed by Federal agency		$8.00 Each
Releases filed by state agency		$11.00 Each

Assignments
Assignments of Mortgages, Leases, Liens (Includes 4 pages)		$40.00 Each
Additional pages		$1.00 Each
Additional document #’s /book & page within same assignment		$7.00 Each
Assignments of oil, gas and mineral leases or liens (Includes 4 pages)		$40.00 Each
Additional pages		$1.00 Each
Additional document #’s /book & page within same assignment		$1.00 Each

Corporations
Corporation records, reports, amendments, LTD partnerships, etc. (Includes 4 pages)		$30.00 Each
Additional pages		$1.00 Each
Corporation dissolution’s, withdrawals, revocations etc. filed by state		$11.00 Each
Additional pages to state filings		$1.00 Each

Ordinances
Ordinances (Annexations, deannexations require map/plats to accompany ordinance) (Includes 4 pages)		$30.00 Each
Additional pages		$1.00 Each

Liens
We will provide a copy of the recorded lien.  The original must be kept on file.
Liens (Includes 4 pages)		$40.00 Each
Additional pages		$1.00 Each
Liens referred to by document #’s/book &page, without legal description		$1.00 Each
Federal or State Agency Liens filed by a private company or individual		$30.00 Each
Liens filed by Federal agencies, notices, refiles, discharge, releases, certifications (includes 2 pages)		$8.00 Each
Liens filed by state agencies, notices, refiles, discharges, releases, certifications (includes 2 pages)		$11.00 Each
Additional certifications, pages & document #’s per filing		$1.00 Each

Surveys
Exempt from new recording requirements.  No additional fee for graphic displays measuring up to 11X17.
Surveys (no more than 2 lots) (11X17 Maximum)		$40.00 Each
Oversized surveys		$1.00 Extra
Surveys as exhibits to deeds (legals must match) (11X17 maximum)		$1.00 Each
Special Assessment Maps, etc.
Special assessment maps/rolls (Includes 4 pages) (11X17 maximum)		$30.00 Each
Special assessments releases		$30.00 Each
Additional pages, document #’s/book & page to lien/release		$1.00 Each

Plats
Exempt from new recording requirements.
Plat of subdivisions &/or condominiums (maximum 30X36). (1st page only)		$78.00 Each
Additional pages to subdivision plat (includes certificate & resolution)		$1.00 Each
Additional pages to condominium plat, dimensions, elevations, units, etc .(includes declaration/ownership)		$1.00 Each
Submit original & 3 copies (original must be kept on file)
Amended or add-on condominium plat – same requirements as above.
Extra Lot Fee of $25 or $5 per/lot (whichever is greater) for county approved lots.

Miscellaneous Filings
Memorandum of Judgments & Releases		$30.00 Each
Lis Pendens Notices & Releases		$40.00 Each
Additional Document #’s/Pages		$1.00 Each
Monument Records		$40.00 Each
Notice of Probate		$30.00 Each
Veteran’s Discharge Records (2 certified copies provided)		No Charge
Additional copies		$1.00 Each

Copy Fees
Copies – 1 Document (includes 4 pages)		$1.00 Each
Additional pages		$0.50 Each
Copies of plats		$1.00 Each
Copies of oversized plats (larger than 30X36)		$2.00 Each
Copies of unrecorded papers/instruments		$0.25/Page
Certified copies (includes 4 pages)		$12.00 Each
Additional copies		$1.00 Each
Faxing recorded documents – local phone #’s (includes 2 pages)		$1.00 Each
Long distance phone #’s (includes 2 pages)		$3.00 Each
Additional pages		$1.00 Each

Search Fees
We do not provide land record searches.
Memorandum of judgments search		$10.00 Name
State lien search		$5.00 Name
Federal lien search		$5.00 Name
UCC / Financing statement search		$10.00/Name
Copies provided for searches		$1.00 Page

 

UCC/Financing Statements
UCC/Financing statements, continuations, amendments, partial releases - No longer filed at county level.
Termination statements		$18.00 Each
Fixture filing in real estate records Noted on UCC (includes 4 pages, including - continuations, amendments, partial releases)		$30.00 Each
Additional pages for fixture filings		$1.00 Each
Fixture filing release & termination with legal descriptions		$45.00 Each
Fixture filing release & termination without  legal descriptions		$46.00 Each
Search per debtor name/address		$10.00/Name
Copies of UCC statements		$1.00 Page

 

Notes
Forms available in our office at no charge:
Real Estate Transfer Declaration, PTAX203, PTAX203A, & PTAX203B
- We do not offer legal advice, opinions or legal descriptions.
Raffle License
Application for Raffles License		$10.00 Single Event / $25.00 Multiple Event
Attachment to Raffle Application
Fidelity Bond

Marriage License
Requirements:
Fee: $50.00
Age: 16 with both parents consent and certified copy of birth record
18 with certified copy of birth record
Waiting Period: 1 Day
License valid: 60 days after date of issue. Note: You must use license within the 60 days or it will expire.
Note: Marriage license issued in Effingham County is only valid in Effingham County.

Certified Copies
Marriage Records:
Fee: $7.00 - $2.00 fee for each additional copy of the same record.
Requirements: Name of couple and date of marriage.
Request in writing or in person.
Death Records:
Fee: $11.00 - $6.00 fee for each additional copy of the same record.
Requirements: Who may receive certified copies.

1.		A person, or his duly authorized agent, having a genealogical, personal or property right interest in the record –(for genealogical purposes, the death must have been on file at least 20 years).
2.		A department of state or municipal corporation or the Federal government.
3.		Upon order of a court of competent jurisdiction order.
4.		Veterans administration or an accredited veterans organization (without charge).
5.		Administrator or executor of the decedent’s estate.
6.		Request must be made in writing or in person.

Birth Records:
Fee: $7.00 - $2.00 fee for each additional copy of the same record.
Requirements: Who may receive certified copies.

1.		The person to whom the record relates (if person is of 18 years of age or older).
2.		The parents of the person. The name of the parent must be listed on the certificate.
3.		Legal guardian.
4.		Legal representative to whom the record relates.
5.		Person having genealogical interest – (birth must have been on file at least 75 years).
6.		A department of state or municipal corporation or the federal government
7.		Upon the order of a court of competent jurisdiction.
8.		Veterans administration or an accredited veterans organization (without charge).
9.		Request must be made in writing or in person.
Note: Require identification – Driver’s License or picture identification. If request is made in writing send photo copy of driver’s license with check or money order.

Veterans Discharge:
Original DD-214 required for recording. Two certified copies free to veteran.