Recording Fees and Guidelines

 

ONLY ORIGINAL DOCUMENTS ARE ACCEPTED FOR RECORDING
THE COUNTY RECORDER DOES NOT OFFER LEGAL ADVICE, OPINIONS, OR LEGAL DESCRIPTIONS.
 
THE COUNTY RECORDER DOES NOT PROVIDE LAND RECORD SEARCHES.
 
FEE SCHEDULE EFFECTIVE JANUARY 1, 2019
 

LAREDO

Remote Land Access - Subscribers

TAPESTRY

Remote Land Access - Infrequent Users

To search on Tapestry use name or document numberNOT book/page

 

Property Fraud Alert

 

Now available with the Effingham County Recorder’s office is eRecording.

The recorder’s office will accept all document types for eRecording.

The vendors available for submitters are:

CSC® eRecording

  • CSC provides a web-based eRecording solution that enables submitters to electronically record real estate documents.
  • Phone: (866) 652-0111
  • Email:  erecording@cscglobal.com
  • Website: erecording.com

Simplifile

 
PUBLIC NOTICE
Legislators have recently passed HB3878 which increases the Rental Housing Support Fee by an additional $9.00.  The increase affects recording fees in all 102 counties throughout the State of Illinois and will take effect July 1, 2023.
 
 
 

Standardization of Forms Legislation

    Public Act #87-1197, effective January 1, 1995
 
The Illinois Legislature has enacted a revision to the Recording Act (55 ILCS 5/3-5018), effective for documents dated after January 1, 1995, which provides for the standardization of recorded documents. Those documents recorded with dates subsequent to January 1, 1995, which do not conform to the new requirements, will require additional recording fees amounting to twice the base recording fee.
The following standards are required under the new law:
  1. The document shall consist of one or more individual sheets measuring 8½” X 11”, not permanently bound, and not a continuous form.
  2. The document shall be legibly printed in black ink, typewritten, or computer generated. Signatures and dates may be in contrasting colors as long as they will reproduce clearly.
  3. The document shall be on white paper of not less than 20# weight, and shall have a clean margin of at least ½” on all four sides.
  4. The first page of the document shall contain a blank space, measuring at least 3” X 5”, in the upper right corner.
  5. The document shall not have any attachment stapled or otherwise affixed to any page.
Any document dated after January 1, 1995 that does not conform to these standards shall not be recorded except upon payment of the additional non-standard fee.
 

Predictable Fee Schedule

HB 3036 effected changes to 55 ILCS 5/3-5018.1

The Illinois Legislature has enacted a revision to the Recording Act (55 ILCS 53/-5018), effective January 1, 2019 by Effingham County Resolution #18-124, which provides for a predictable fee schedule that eliminates surcharges or fees based on the individual attributes of a standard document to be recorded.

Under the Predictable Fee Schedule, as used in Section 55 ILCS 5/3-5018.1, a “Nonstandard Document” means:

  1. A document that creates a division of a then active existing tax parcel identification number.

  2. A document recorded pursuant to the Uniform Commercial Code.

  3. A document which is non-conforming, as described in paragraphs (1) through (5) of Section 3-5018 (the Standardization of Forms referred to above).

  4. A State lien or a federal lien.

  5. A document making specific reference to more than 5 tax parcel identification numbers in the County in which it is presented for recording.

  6. A document making specific reference to more than 5 other document numbers recorded in the County in which it is presented for recording.

A “Standard Document” means any document other than a “Nonstandard Document”.

 

New Fees beginning July 1st, 2023

 

Recording Fee:

 

Basic Fees:

 

Standard Document: $74.00

Exempt Standard Document $55.00

Non-Standard Document $89.00

Exempt Non-Standard Document $70.00

UCC/Fixture Filing Recordings: $89.00

Plats of Subdivision $109.00

 

(*)  When presenting a plat for recording, a mylar print and 3 copies must be submitted for recording.

(**) When presenting a survey to be recorded, the original survey must be submitted for recording.  Also, we will require a 8 x 14 copy to be scanned for accuracy purposes.   

(***)  Non-Land Documents include easements for water, sewer, electricity, gas, telephone or other public service, and any documents filed by any State or federal agency, unit of local government or school district.

Copy Fees (digital, printed, microfilm, photocopy of recorded documents): $1.00 per page

 Certified Copy Fees:  $15.00 per recorded document plus $1.00 copy fee per page